Hotel Management Documentation

` USER MANUAL CONTENTS 1. Introduction 2. Getting Started 3. Main Menu 4. Master file Maintenance 5. Payroll Reports 6. Payroll data Backup and Restore INTRODUCTION Confide payroll system is a windows payroll software written in Microsoft Visual Basic (VB. NET). Although confide pay system is extremely powerful it is in no way difficult to use. The payroll software includes many new features that enable the user to do your work easier and faster. In this windows version, user will improve productivity with time saving windows feature.All command bars and drop menus are logically organised in systematic manner that will enable user to operate smoothly. Confide payroll is highly respected because of its high performance, user friendly and data integrity. We therefore strive for the best improvement to support customers in terms of quality. These notes, together with the practical you will do during the day, will ensure that learning to use the system is an informative and useful experi ence for you. GETTING STARTED After installation procedure a shortcut icon is created on the desktop to provide easy access to your program.Double click the shortcut icon to gain access to your Confide payroll system. When you see the log in main screen appears, you have to type in the correct information so that you can successfully enter into the system. 1) Enter your User name in the text box provided. Press Tab to move to the next box. 2) Enter your password. The password is case sensitive so ensure that your Caps lock key is on or off as required. MAIN MENU Once you have entered your password and selected the payroll required you will find yourself in the Opening menu.Features include: – 1) A drop down list of all the chief program options. Like the drop down lists in other Windows menus, if a folder has a + in the box beside it, when you click the + 2) A list of the options included in that folder will drop down, while the + changes to a – COMPANY SETUP Before at tempting to store any employees, you have to enter your company details. Go to MAIN MENU select FILE and then click on the NEW COMPANY tab the following window appears Enter all your company details and press the Save button on menubar. PAYROLL STANDARDSTo setup the payroll standards you go on the SETUP Menu, SELECT Payroll Standards then set your standard hours and days. PAYROLL CALENDAR Under the main menu select SETUP go to PAYROLL CALENDAR then in the textbox enter the 12 runs per year. Set your calendar from January to December. MASTERFILE MAINTAINACE The section enables the user to add, update, delete and view employees in the master file. Employee details such as Name, Date of Birth, ID Number, Medical aid scheme and number of dependents are stored in the Employee File. ENTERING A NEW EMPLOYEE 1.Select Employees from the Confide Navigation bar and double click ALL employees, click the new employee Button. 2. The employee data entry screen offers a series of tabs each correspo nding to a Page of information about the employee. . 3. Click on the tab with the details you need to enter and enter the details about the employee in the form presented – see example overleaf. PAYROLL RUN To run the payroll, go onto the Payroll menu select Payroll Run. The following form appears select the Process button. You will be asked to backup your data for payroll pre run .Specify your data backup name and SQL path and press OK. PAYROLL REPORTS PAYROLL SUMMARY To view the payroll summary select the + sign on the REPORTS icon on the payroll navigation bar types of reports are shown as shown on the screen below: Double click on the payroll summary icon and the payroll summary for the month is displayed. PAYSLIPS To view and print pay slips on the reports menu double click the pay slip icon and you will be asked to enter the date to be printed on the pay slip and also to select the number of pay slips you want to print and then press OK.The pay slips will be generated a utomatically. DATA BACKUP Backup – A backup is a compressed copy of your data at the moment when you make the backup. Work that you do after a backup is lost if the backup is restored, so that we recommend that a backup is done every 30mins when working on the payroll. Clicking on the payroll on the menu bar and select payroll data backup button will bring up a screen that allows you to back up your data as shown below:Specify your backup name, the path where you want to store your backup and select OK a message is shown for notification that your payroll data had been successful saved. RESTORE The option to restore is found under payroll on the main menu, as shown in Fig 2g below. Selecting this option brings up the Data Restore screen 1) Select the path on which source database is stored 2) Select the SQL Server Data Path 3) Select one of the two buttons shown and your data will be successfully restored.